Terms & Conditions

last updated: 29 September 2025

1) DEFINITIONS

The following definitions shall apply to these Terms and Conditions:

Reservation: Refers to the booking made by a participant to join the Cycling Camp and/or Cycling Holiday.

Deposit: Means the amount paid to secure the reservation in the Cycling Camp and/or Cycling Holiday.

Cycling Camp and/or Cycling Holiday: Signifies the cycling event organized by J. Verkuijl, a Dutch company (KVK: 55684068)

Accommodation: Represents the lodging facility where you will be housed during the Cycling Camp and/or Cycling Holiday.

Organizer: Refers to Cycling Fanatics (J. Verkuijl), denoted by “We,” “Us,” “Our,” “Organizer,” or “Staff.”

Participant: Encompasses the individual named on the reservation who will partake in the Cycling Camp and/or Cycling Holiday.

2) INVOLVEMENT AND SAFETY

To participate, you must be at least 18 years old on the start date.

We reserve the right to prohibit or terminate participation if we believe a participant:

  • Has violated relevant conditions, directions, instructions, or laws.

  • Poses a safety risk, may damage the environment, cause offense, or otherwise act inappropriately.

  • Is unfit to participate due to alcohol, drugs, injury, or illness.

  • Displays excessive, noisy, disruptive, or abusive behavior.

If asked to terminate participation, you must promptly return all items provided by us.

We assume no responsibility for loss, theft, or damage to personal belongings.

By participating, you acknowledge that:

  • Cycling involves strenuous activity, exposure to varying weather, and road hazards.

  • You are solely responsible for monitoring your physical condition.

  • You warrant that you are medically fit to participate.

  • You consent to emergency medical care and transportation if necessary.

Insurance Requirement: Participants must arrange valid travel, health, and accident insurance covering cycling activities. Proof of insurance may be requested prior to participation.

Mandatory Rules:

  • Compliance with staff instructions and local laws is required.

  • Helmets must be worn during all rides.

  • Participants must offer assistance to others in medical need and notify staff immediately.

  • Zero tolerance for harassment, discrimination, or abusive behavior.

You must not participate in the Cycling Camp and/or Cycling Holiday rides unless you are medically fit and properly trained. It is your sole responsibility to monitor your health and physical condition throughout the event. By registering, you represent and warrant that, at the start of the Cycling Camp and/or Cycling Holiday, you are in good health and in sufficient physical condition to participate safely. The Organizer accepts no liability for any health or safety issues that may arise during your participation.

You consent to receive medical care and transportation in the event of illness or injury, and you waive any claims of liability against the Organizer for medical treatment or emergency transportation provided. You acknowledge that it is your sole responsibility to obtain adequate insurance coverage for participation in the Cycling Camp and/or Cycling Holiday.

3) EXCLUSIONS

Your Reservation does not include:

  • Insurance of any kind.

  • Flights, baggage, or travel arrangements.

  • Visas, passports, or other travel documentation.

  • Airport transportation on other days expect for arrival and departure day.

4) PAYMENT AND RESERVATION DETAILS

  • A €500 deposit is required to secure your reservation.

  • Reservations made within 4 weeks of the start date must be paid in full.

  • Payments must be made in Euros, with transfer fees paid by the participant.

  • Payments are only valid once cleared funds are received by the Organizer.

Refunds:

  • The deposit and any additional charges are non-refundable, except as specified in Clause 6 or where required by law.

  • Partial attendance or early departure will not entitle you to a refund.

The balance is due 4 weeks before the start date. Failure to pay allows us to cancel your booking.

5) CHANGES TO THE CYCLING CAMP AND/OR CYCLING HOLIDAY

We reserve the right to make amendments necessary for execution.

  • If the accommodation changes, your booking remains valid and non-refundable.

  • If the dates change, we will notify you. You may:

    • Accept new dates (all additional costs are your responsibility), or

    • Decline and receive a full refund of fees including deposit.

We are not responsible for travel costs or related losses due to changes.

6) CANCELLATION POLICY

Organizer Cancellation:
We may cancel due to circumstances beyond our control, including but not limited to: war, unrest, terrorism, pandemics, government restrictions, natural disasters, strikes, or extreme weather.

If canceled, you may receive either a refund or an alternative booking. We disclaim responsibility for travel or related expenses.

Participant Cancellation:

  • More than 4 weeks before arrival: Deposit only (€500).

  • Less than 4 weeks: 75% of total fee.

  • No rescheduling is permitted.

If Robic Cycling advises you not to participate in the Camp, you may be eligible for a refund of your deposit, subject to the deduction of administration and payment processing fees.

7) PRIVACY

We process personal data in line with GDPR. Data may include:

  • Name, address and contact details, and communication content.

  • Used for: communication, service management, invoicing, marketing, compliance, and security.

We may share data with third parties (IT providers, legal obligations). Data is never sold.

Your data may be stored outside the EU with certified providers (e.g., Google, LinkedIn, Facebook).

You have rights to access, correct, delete, restrict, transfer, or object to processing. Requests may be sent to info@cyclingfanatics.cc.

Complaints may be lodged with the Dutch Data Protection Authority.

8) RECORDINGS & INTELLECTUAL PROPERTY

By participating, you consent to being photographed, filmed, or recorded. These materials may be used for marketing, website, and social media, without compensation.

The Organizer holds full rights to commercially use such materials. Participants may not use Organizer branding, logos, or recordings for commercial purposes without written permission.

9) LIABILITY & ASSUMPTION OF RISK

Cycling involves inherent risks. By participating, you:

  • Accept and assume all risks (injury, illness, property loss, accidents).

  • Release the Organizer from liability for claims arising from participation, except in cases of gross negligence or willful misconduct.

10) APPLICABLE LAW & DISPUTES

These Terms are governed by Dutch law.

Disputes shall be resolved by binding arbitration under the Netherlands Arbitration Institute (NAI) in the Netherlands, in English or Dutch, unless litigation is permitted.

Decisions are final and enforceable in court.

11) OTHER IMPORTANT TERMS

  • If any clause is invalid, the remaining clauses remain enforceable.

  • These Terms & Conditions constitute the entire agreement, superseding prior agreements or communications.

  • We reserve the right to update these Terms & Conditions at any time. The version effective at the time of booking applies.